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To Set Vacation Messages
To activate or deactivate the sending of vacation messages and to write the message you want sent in response to email messages while you are away.
Enable Vacation Message for the time period. Select the check box to send your automatic vacation reply.
Start vacation notice on . Select the date from which you would like to activate your vacation notice. The start date is either the current date or any later date before the end date.
Stop vacation notice on. Select the date on which you would like to deactivate the vacation notice.
Number of days between replies to send the vacation message. Enter the number of days after which another automatic reply should be sent to a repeat mail sender.
During the number of days you specify, a sender receives one vacation reply from you, no matter how many messages are sent to you.
Subject. Type a subject for the message or leave it blank.
If you leave this field blank, the subject of the message sent to you is the subject of your reply.
Message. In the text boxes, type your internal and external vacation messages.
Internal messages are sent to users in the same domain. External messages are sent to all other users.
These messages are sent when you select the "Enable Vacation Messages for the time period" check box.
Click Save to save the vacation message.
Using Mail Filters
You can use mail filters to organize your incoming messages. You can add, edit, and remove mail filters, and you can disable or enable mail filters.
Note - The Mail Filters option is available only if you have access to the Sun Java System Messaging Server.
To Add a New Mail Filter
Click New in the Options - Mail Filters page to display the New Mail Filter page.
Enter the filter rule for your incoming email messages. For details on the fields to be filled to set the mail filter, see To Use the Mail Filter Form.
Click Save to create the new mail filter, or click Cancel to exit the New Mail Filter page without creating a new mail filter.
To Edit Mail Filters
Select a mail filter from the list displayed in the Options - Mail Filters page and click Edit to display the Edit Mail Filter page.
Edit the desired filter criteria in the Edit Mail Filter page. For further details on the fields to be filled to edit the mail filter, see To Use the Mail Filter Form.
To disable a mail filter, click the Enabled checkbox next to the Enabled label.
Click Save to save the changes or click Cancel to exit the Edit Mail Filter page without saving the updates.
Toggle Mail Filter Status
The Mail filter allows you to either enable or disable a filter on your mails. If you disable the status of the mail filter, the mail filter will not be applied for incoming/outgoing mails in your mail box.
Select the mail filter for which you want to either enable or disable.
Click Toggle Status to change the toggle status of the mail filter. Depending on the previous status, the mail filter will either be disabled or enabled.
To Specify the Order in Which Mail Filters are Applied
You can have mail filters applied to your incoming or outgoing messages in a particular. By default, mail filters are created in the order in which they are created.
Select the mail filter
Click Move Up.. or Move Down.. buttons to move a filter above or below other mail filters. On performing an action, the page is refreshed with the resulting changes in the mail filter order displayed in the mail filters list.
To Use the Mail Filter Form
Enter details about the mail filter:
Filter Name. Specify a name for the filter.
Enabled. By default, the status of the filter is enabled. To disable the filter, deselect the check box.
For Incoming Messages
Match all incoming messages. Select this option to apply the mail filter to all incoming messages.
Match any of the following conditions.
From the drop-down menu, select this option to specify these conditions:
Sender. Specify the filter criteria for names that can send you emails and enter the sender's name. The filter criteria options are contains, does not contain, is, is not, begins with, and ends with.
Subject. Specify the filter criteria for the subject contained in the email message. The filter criteria options are contains, does not contain, is, is not, begins with, and ends with.
To or cc. Specify the filter criteria for names you can send or copy emails to. The filter criteria options are contains, does not contain, is, is not, begins with, and ends with.
To. Specify the filter criteria for names that you can send emails to. The filter criteria options are contains, does not contain, is, is not, begins with, and ends with.
cc. Specify the filter criteria for names that you can copy emails to. The filter criteria options are contains, does not contain, is, is not, begins with, and ends with.
Message Size. From the drop-down menu, select the message size as less than or greater, and enter the maximum message size.
Match all of the following conditions. From the drop-down menu, specify the filter conditions to match all of the conditions explained above.
Add Condition Click Add Condition to add any number of filter conditions. Click Delete to delete any of these conditions.
Do not include messages received before. Select this check box to specify the date up to when messages should not be included.
Do not include messages received after. Select this check box to specify the date after when messages should not be included.
Apply Message Actions.
Move message to folder. Select this option to specify the name of the folder in which the message will be stored.
Forward to email address. Select this option to specify where to forward messages. By default, a copy of the forwarded message is stored in your inbox.
Don't deliver the message to inbox. Select this option if you do not want to store a copy of the forwarded message in your inbox.
Discard the message (overrides other actions). Select this option if you want to discard the message. If you select this option, other options that you may have selected are deselected automatically.
Select Save to save the mail filters.
