General Information

Enter a unique name for the new calendar in Calendar Name.
- A calendar name cannot contain spaces, but can include the following characters:
- Alphabetic (a-z, A-Z) and numeric (0-9) characters.
- Special characters: period (.), underscore (_), hyphen or dash (-).
(Optional) Enter a Display Name for this calendar.
(Optional) Enter a text description of this calendar in Description.
(Optional) Select the Availability checkbox if you want this calendar to be used when determining your availability for an event.

If you check this box, ensure Availability is checked in the Permissions List under Share This Calendar with Specific Users, so that others can see your availability.

Share This Calendar

Click Share This Calendar link to go to Share This Calendar section.

Use this section to specify how you want to allow others to view or work with this calendar.

You can select the following sharing options:

Anyone can view my availability
Anyone can read my calendar
Anyone can invite me to an event
Anyone can modify events, tasks, and invitations in my calendar
Anyone can delete events, tasks, and invitations in my calendar

Share Calendar with Specific Users

There may be certain permissions that you do not want to share with all calendar users. For example, you might not want to give permission to all calendar users to delete and modify events in your calendar, but you might want to give that permission to one or more individuals.

If you want to give individual users additional permissions:

To Share a Calendar with Specific Users

Enter the user ID.
Click Add.
Set the permissions you want to give this person.
You can also select individuals from the Corporate directory and add them to the Permission List.
To search for individuals
Click Add from Address Book.
The Search Address Book window is displayed.
Enter the name or the keywords you want to search in the text field.
Click Search. The list of names matching the search criteria is displayed.
Select the names to be added to the Permission List and click Add.
To remove individuals from the Permissions List, select the user ID and click the Remove.

Owners

Click the Owners link to add users to make them co-owners of this calendar.

Co-owners have the same rights to your calendar that you have They can change the property settings, such as permissions and time zone settings of your calendar.

Tip - You do not have to add the co-owners as individual users in the Permissions List.

To Add Contacts to the Owner's List

Select the contact name from the Address Book or if known, enter the user ID of the contact.
Click Add Addresses. The user ID is displayed in the Owners List.
To remove a name from the Owners List, select the user ID and click the Remove.

Time Zones

Click the Time Zones link to specify the time zone for this calendar.

Select “Use my default time zone” option, if you want this calendar to be displayed in your default time zone set in the Global Options tab.
or
Select a time zone for this calendar from the drop-down list. The options available are North/South America, Europe/Africa, Asia/Pacific Rim.
Select the appropriate time zone from the list displayed.
The number you see on the right indicates the offset in hours from GMT.

Permissions

You can grant the following permissions when sharing your calendar with others:

Availability

Allows others to see the free/busy slots in your calendar. However, others will not be able to see the details of your events. Granting this permission allows people to search for your calendar in the Calendars Search window and to subscribe to your calendar.

Events on calendars with only availability permission (and without read permission) cannot be viewed.

Events on calendars with availability permission can be viewed using the check availability option.

Invite

Allows people to invite you to an event. However, calendars with only Invite permissions are not displayed in the Calendars Search window, and in the Day, Week, Month, and Year views.

Read

Allows people to see the details of your public events on your calendar.

Modify

Allows people to modify events and tasks in your calendar. Also, allows people to create new events and tasks directly onto your calendar.

Delete

Allows people to delete events and tasks in your calendar.

Note - Once you have set the permissions for all users in Share This Calendar, you can give individual users additional permissions.

Create New Calendar Group

Calendars you need to refer to frequently can be classified under a calendar group name. Use the New Calendar Group window to create new calendar groups. Calendar groups created cannot be shared with others or published for others to access.

To Create a New Calendar Group

In the Manage Calendars page, click New Calendar Group.
The New Calendar Group window appears.
Enter a name for your calendar group, in Group Name.
Enter a short Description on the calendars grouped together.
Add members to the Members List by:
- Entering a calendar id, and then clicking Add.
- Selecting members from your personal and subscribed calendars list.
- Searching for calendars and adding them to the Members List. For information on searching calendars, see Search for Calendars.
Remove members from the Members List. To remove members:
Select the members from the member’s list and click Remove.
Click Save. The new group appears under “Calendar Groups” in the Managed Calendars page.
Note - The calendar group name must be unique. That is, you cannot create a calendar group with an existing calendar group name.