To Search for Calendars

1. Enter the calendar name, calendar ID, or user ID of the owner of the calendar you are searching for in the text field.
2. Click Search. The list of calendars matching the search criteria including their Names, Description and Owner details are displayed.
3. Select the calendars from the list displayed.

   You can once again search for other calendars, and select them. The calendars you had previously selected appear with a red tick mark beside them and are added to the Selected Calendars list. To remove calendars from the Selected Calendars list, click Deselect Calendars to remove all of them.

   Or,

   Deselect individual calendars. Deselected calendars will be removed from the Selected Calendars list when you search for more calendars.

4. If you have clicked the Search for Calendars button from:

   • The Day, Week, Month, Year, Events, Invitations, or Tasks page, then click View Calendars to view the Calendar details. If you have chosen to view a single calendar, your calendar will be displayed in the last viewed view (day, week, or month). If you have chosen to view multiple calendars, a “comparison” view of the selected calendars is displayed in the last viewed view (day, week, month) and the names of the calendar selected for viewing are concatenated to create a new calendar in the Current Calendar drop-down list.

     • The New Calendar Group window, then click Add Calendar(s) to add the selected calendars to the calendar group. The calendar names appear in the Members field in the New Calendar Group window.

View Calendar Details

The view link allows you to view the calendar details of the selected calendar.

To View Calendar Details

1. Select a calendar from the list of calendars displayed in the Manage Calendars page and click the View hyperlink.
2. The View Calendar Details window displays the following calendar details:

   • The calendar Description

   • The Calendar ID

   • The Calendar Address. Displays the anonymous access URL.

   • The Calendar Owner (Primary Owner of the Calendar)

   • The Calendar Time Zone

3. Click Close to exit the View Calendar Details window.

Edit Calendars

The edit permission allows you to edit the general calendar details, co-owners of the calendar, and change permissions assigned to specific users.

To Edit a Calendar

To Edit Calendars

1. Select a calendar from the list of calendars displayed in the Manage Calendars page, and click the Edit hyperlink.

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   Note - The Edit link appears only for calendars you have the Edit permission.

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2. The Edit Calendar window appears.
3. Enter the following calendar details:

   General Information

   Share This Calendar

   Share Calendar with Specific Users

   Owners

   Time Zones

4. Click Save, to update the calendar details.

Delete Calendars

Within the Edit Calendar window, click Delete, to delete the selected calendar.

General Information

1. Enter a unique name for the new calendar in Calendar Name.

   A calendar name cannot contain spaces, but can include the following characters:

   Alphabetic (a-z, A-Z) and numeric (0-9) characters.

   Special characters: period (.), underscore (_), hyphen or dash (-), apostrophe (\Q), percent sign (%), slash (/), or exclamation point (!)

2. (Optional) Enter a Display Name for this calendar.

   This display name could remind you of the purpose of this calendar. For example, if the short name for the calendar is Laurel, the display name could be something like Micky’s Laurel Calendar.

3. (Optional) Enter a text description of this calendar, in Description.

4. (Optional) Select the Availability checkbox, if you want this calendar to be used when determining your availability for an event.

   If you check this box, ensure Availability is checked in the Permissions List under Share This Calendar with Specific Users, so that others can see your availability. This also allows others to search your calendar and subscribe to it.

Share this Calendar

Use this section to specify how you want to allow others to view or work with this calendar.

Click Share This Calendar link, to go to Share This Calendar section.

You can select the following sharing options:

• Anyone can view my availability

• Anyone can read my calendar

• Anyone can invite me to an event

• Anyone can modify or delete entries on my calendar

Share Calendar with Specific Users

There may be certain permissions that you do not want to share with all calendar users. For example, you might not want to give permission to all calendar users to delete and modify events in your calendar, but you might want to give that permission to one or more individuals.

If you want to give individual users additional permissions:

To Share a Calendar with Specific Users

1. Enter the user ID.
2. Click Add.
3. Set the permissions you want to give this person.

   You can also select individuals from the Corporate directory and add them to the Permission List.

   To search for individuals

4. Click Add from Address Book.
5. The Search Address Book window is displayed.
6. Enter the name or the keywords you want to search in the text field.
7. Click Search. The list of names matching the search criteria is displayed.
8. Select the names to be added to the Permission List and click Add Addresses.

   To remove individuals from the Permissions List, select the user ID and click the Remove.

Owners

Click the Owners link, to add users to make them co-owners of this calendar.

Co-owners have the same rights to your calendar that you have.